Comprehensive review: Unveiling the power of PDF OCR solutions

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Have you ever received a scanned PDF and wished you could edit it as convenient as a regular MS Word file? We’ve all been there. That’s where Optical Character Recognition (OCR) comes in –the technology that converts scanned files into an editable and searchable PDF.

With the rise of digital documents, the need for powerful PDF editors with OCR is stronger than ever. You need a reliable solution that lets you easily convert scanned documents and edit them without losing the original layout. Well, read on. Today, you’ll learn one of the best apps to OCR PDF – Wondershare PDFelement.

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Part 1. PDFelement: Your All-in-One OCR PDF Editor and AI Assistant

Wondershare PDFelement is an all-in-one PDF editor with OCR. It’s like Adobe Acrobat but simpler and more versatile. Powered by AI, it offers a user-friendly interface for editing PDFs across devices. With PDFelement, you can also sign PDFs, convert files, and more. Perfect for organizing, securing, and sharing PDFs, it’s a top choice for individuals and businesses.

Whether you’re an individual or a business, this comprehensive tool has your PDF editing and management needs covered. Below, yo can see more of what this app can offer.

Effortlessly Edit Scanned PDFs and Images

One of PDFelement’s biggest strengths is its OCR PDF feature. Whether you use OCR on the entire file or selected areas of the scanned document, PDFelement can do it fast. It also can:

Preserve Document Layout

PDFelement recognizes text in your PDFs and keeps everything in its original layout. These include headers, images, footnotes, captions, and page numbers.

Edit Scanned PDFs

Edit scanned PDF documents like regular Word files using OCR. Add new text, and it automatically matches the fonts, keeping everything consistent.

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Convert Images to Editable Formats

Convert scanned PDFs and images to other file formats like Word, Excel, or PowerPoint. You can easily edit and work with your information in familiar programs.

Batch OCR for Efficiency

Convert many scanned PDFs at once with PDFelement. Easy editing and searching in one go.

Become a PDF Editing Pro With AI Assistant

PDFelement goes beyond editing PDF files. It boasts an intelligent AI Assistant that unlocks a whole new level of efficiency. Here are some ways you can use its AI feature:

Summarize PDF

Quickly grasp the essence of any PDF with PDFelement’s summarize feature. Generate abstracts and extract keywords in a few minutes.

Translate PDF

Translate full documents into 100+ languages with ease. Instantly compare the original and translated PDFs for a smooth workflow.

Explain PDF

PDFelement AI helps you understand even the most complex PDFs. It clarifies technical jargon and makes challenging concepts easier to grasp.

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The possibilities are endless! Customize your AI prompts to fit your specific needs, whether you’re a student working on a research paper or a professional fine-tuning a proposal. PDFelement empowers you to work smarter, not harder, with your PDFs.

Part 2. How To OCR a PDF Using PDFelement?

PDFelement can accurately recognize 20+ languages, such as English, Japanese, Russian, and more. Follow the steps below to search and edit PDFs using OCR:

Step 1: Download PDFelement on your desktop and launch once installed.

Step 2: Upload the scanned PDF or image-based document. Then, browse and select the scanned PDF you want to perform OCR on.

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For PDF: Click the “Open PDF” button on the main page.

For image-based PDF: Click the “+” icon in the upper-left side navigation pane, then select “From File.”

Batch Process: Select “Batch PDFs” in the “Quick Tools” section if you have several files.

Step 3: There are two ways to start the OCR on PDF:

Method 1 (Information Bar)

Once your scanned PDF opens, an information bar might appear at the top, showing the document needs OCR. Click the “Perform OCR” button on the information bar.

Method 2 (Top Menu)

If the information bar doesn’t appear, go to the “Tools” tab in the upper navigation menu. Select “OCR” to use on the entire page.

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Step 4: A pop-up window will appear for OCR configuration. Here’s what you can adjust:

Scan Option: The option selects the “Scan to editable text” option by default.
Language: Choose the language of the text in your PDF from the menu.
Page Range: Specify the pages you want to perform OCR (entire document by default).

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Step 5: Once you’ve reviewed the settings or left them at default, click “Apply” to start the OCR process.

Step 6: After OCR, your PDF text will become editable. You can now edit the text, format it, or use other PDFelement features on the content.

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Step 7: Go to “File”> “Save” or “Save As” to create a new version with your changes. You can also convert the PDF to another format, such as Word or PPT. Look for the “Convert” tab in the top menu.

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Part 3. What Can You Do After OCR PDF Conversion?

Complete control over your editable and non-editable PDFs – that’s the power of PDFelement. Once you’ve used OCR PDF with this app, you can still do more tasks, such as:

Add Text

After performing OCR, you can add new text boxes anywhere in the document. Change the font style, size, and color to match the existing content or create a standout call to action.

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Change File Format

Adjust paragraph spacing, line spacing, and indentation to ensure your new text integrates best.

Add Link

Turn text or images into clickable links that jump to specific sections within your PDF.


Protect your work with custom watermarks. Add text, logos, or images as watermarks to deter unauthorized copying.

Insert Background

Add a subtle background color or image to enhance your document’s visual appeal. Upload from your file or use the built-in template.

These are only some of the things that you can do with PDFelement. Finishing PDF tasks just got simpler and faster with PDFelement.

Part 4. An Intuitive Interface Designed for You

PDFelement has a clean and modern design that’s easy to use. The icons and menus are clear, so you can find what you need quickly. Plus, this PDF editor with OCR is intuitive, which means things naturally flow as you work on your documents.

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Top Ratings Reinforce User Experience

The high ratings from several trusted review sites reflect the user-friendly experience. Here’s what others have to say about PDFelement:

– Capterra rates it 4.4 out of 5, highlighting its cross-platform solution for comprehensive PDF management. Users also praise it as a cost-effective alternative to Adobe, perfect for office and professional use.
– G2 echoes this sentiment, giving it a solid 4.5 out of 5, emphasizing affordability, rich functionality, and ease of use.

Part 5. Standing Out From the Crowd: Why Choose PDFelement?

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Here’s how PDFelement compares to other PDF editors with OCR.

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Part 6. System Requirements and Pricing Plans

You can install PDFelement with the following tech specs for Windows.

Operating System: Windows 11 and below
Processor: A computer with a processor Intel Pentium 4, equivalent, or later
Memory: 512 MB RAM or 1 GB (recommended)
Hard Disk Space: 1.5 GB of free space for application files
Internet Connection: Required for product registration, activation, online help, and updates.

See the PDFelement site for Mac and iOS tech specs.

Pricing Plans

PDFelement offers different subscription plans for Individuals, Team & Business, Education, and Bundles. It also has both one-time purchases and yearly subscriptions (as of March 14, 2024).

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PDFelement OCR PDF feature makes scanned documents editable and searchable. It keeps the original format, so you don’t have to worry about fixing them later. The bottom line is that this app lets you manage your PDFs easily and streamline your tasks. Users love its efficiency.

Plus, unlike expensive alternatives, PDFelement is affordable. You don’t have to sacrifice usability or quality for a great price. If this sounds like what you need for an OCR PDF editor, check out the pricing plans to find the best one to start.

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